Chicot Memorial Hospital's Overall Efficiency is on the Rise with MediTract's Contract Management System

Saturday, September 20, 2008 General News
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MediTract Enables Hospitals and Health Systems of all Sizes to Enhance Operational Efficiencies

LAKE VILLAGE, ARK., Sept. 19 /PRNewswire/ -- Chicot Memorial Hospital, a primary acute care critical access hospital in Lake Village, was confronted with a problem that plagues hospitals both large and small. Even with an exceptional staff, it was hard to track when physician insurance certificates and vendor contracts were coming due. But with the help of MediTract, Chicot was able to greatly enhance its ability to keep those contracts in order.

"Chicot is a small, rural facility and is exceptionally well run, but we were frequently missing the dates when our contracts required attention, especially if there was a change of department manager or executive assistant, which is responsible for controlling the physical location of all contracts and all physician credentials," said Bruce A. Bennett, CEO of Chicot Memorial Hospital. "Prior to MediTract, we had contracts in different locations with nothing alerting us to when a contract had expired, and that caused some internal concerns. We had physicians' certificates of insurance on file that were not current. Although the insurance was in effect, there existed a chance for a liability issue to pop up in the event that the insurance was not up to date. With MediTract, we know exactly which contracts need attention and when."

Chicot is one of a growing number of hospitals and health systems that have turned to MediTract, the nation's leading healthcare contract and document management provider, serving over 20 percent of the nation's hospitals. The company is by far the dominant provider in the healthcare contract and document management business, serving more than 1,200 hospitals and 5,000 related facilities. MediTract is a division of TractManager, Inc., a national Internet-based technology firm specializing in secure, real-time access to customized and centralized contract and document management systems.

"We were in need and searching for something that would allow us to have greater control and accountability of all contracts for our facility," Bennett said. "We looked at other companies, but MediTract was far ahead of the competition. This is a product that was designed specifically for healthcare companies by executives in the field and that's why we found the software to be most suitable for our organization."

Chicot is a rural critical access facility serving Chicot County residents. The hospital incorporates state-of-the-art procedures and equipment to care for patients and has an extensive roster of services and programs. The hospital has a rich history of growth, recently adding a 45,000 square foot patient care facility for a total physical plant volume of 117,000 square feet. Parts of the old facility were totally remodeled for expanded outpatient services.

"We are rural but we continue to see significant growth, which is why MediTract was essential to our operation," Bennett added. "We use MediTract to manage all of our facility contracts. We can include the CEO, executive assistants and department manager as responsible parties on all contracts so the key personnel are alerted when contracts approach their termination or renewal dates. Without exception, MediTract has benefited our staff with its accuracy, ease of use and convenience to all appropriate contracts and documents. The first year of use resulted in a savings of approximately $40,000 by enabling us to catch contracts we did not want renewed but which administration knew nothing about having evergreen clauses."

Chicot Memorial Hospital, along with other healthcare facilities, acknowledges the importance of compliance with contract terms in respect to performance of daily operations and other parties with whom the contracts concern. MediTract enables health

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