Reducing the number of work emails or doing away with the practice entirely will help employees to concentrate more on their work and reduce stress, a new study revealed.
In a new study by UC Irvine and U.S. Army researchers, heart rate monitors were attached to computer users in a suburban office setting, while software sensors detected how often they switched windows.
People who read email changed screens twice as often and were in a steady "high alert" state, with more constant heart rates. Those removed from email for five days experienced more natural, variable heart rates.
"We found that when you remove email from workers' lives, they multitask less and experience less stress," said UCI informatics professor Gloria Mark.
Participants of the study were computer-dependent civilian employees at the Army's Natick Soldier Systems Center outside Boston. Those with no email reported feeling better able to do their jobs and stay on task, with fewer stressful and time-wasting interruptions.
Measurements bore that out, Mark said. People with email switched windows an average of 37 times per hour. Those without changed screens half as often - about 18 times in an hour.
She said the findings could be useful for boosting productivity and suggested that controlling email login times, batching messages or other strategies might be helpful.
"Email vacations on the job may be a good idea," she noted.
"We need to experiment with that."
Mark said it was hard to recruit volunteers for the study, but "participants loved being without email, especially if their manager said it was OK. In general, they were much happier to interact in person."
Getting up and walking to someone's desk offered physical relief too, she said. Other research has shown that people with steady "high alert" heart rates have more cortisol, a hormone linked to stress.
Stress on the job, in turn, has been linked to a variety of health problems.
Study subjects worked in a variety of positions and were evenly split between women and men. The only downside to the experience was that the individuals without email reported feeling somewhat isolated. But they were able to garner critical information from colleagues who did have email.