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The Columbus Vital Statistics Office serves the public of one of Ohio'slargest counties, Franklin County, with a population of 1,095,662, accordingto the U.S. Census Bureau's 2006 Population Estimates. The Vital StatisticsOffice registers and issues certified copies of Franklin County birth anddeath certificates, as well as handling corrections and court ordered changes.Currently, the Office maintains its birth and death records on microfilm rollsdating back to 1908 and uses an offsite storage facility for other forms thatmust be kept according to the City of Columbus retention schedule. The vitaldocuments for an individual are stored according to when the changes takeplace, so lifetime records are fragmented across various microfilm rolls,making them difficult to locate.
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"We sought a document management solution that could handle our largevolume of requests, assist us in protecting our clients against identify theftand fraud, provide better tracking of HIPAA accounting of disclosure andenable us to reduce labor-intensive searches," stated Kimberly Sims-Mills,Director of Vital Statistics, Columbus Public Health. "Streamline Health'ssolutions, especially with their Release of Information Workflow module,offered the most robust and flexible option that addressed scalability,security and workflow for public record information requests."
As part of the implementation plan, the Vital Statistics Office selectedStreamline Health's remotely-hosted solution, allowing them to more quicklyimplement accessANYware(TM), DataManager and Release of InformationWorkflow(TM) solutions, with the technical support of Streamline Health'strained IT staff. Streamline Health's flagship solution, accessANYware, willprovide the Vital Statistics Office with a centralized document repository fortheir records with convenient access for retrieval of complete "lifetime"records.
"The requirements of the Vital Statistics Office are a natural fit withour Streamline Health solutions, which will facilitate their capability tolocate and deliver specific information as needed to the public," according toBrian Patsy, president and CEO of Streamline Health. "By using ourremote-hosting option, our new client can take advantage of our solutionswithout the need for extensive IT resources, while ensuring the privacy ofhealth information and security of public records. We believe that ourworkflow solutions can provide similar benefits to other public sectororganizations that have a need to manage and process documents or publicrecords that are fragmented across multiple locations."
About Columbus Public Health
Columbus Public Health is the local public health agency for the City ofColumbus. Established in 1904, the department is charged with assuringconditions in which people can be healthy. Columbus Public Health is made upof a range of programs providing clinical, environmental, health promotion,and population-based services. The department has an annual budget of $35million and is staffed by 400 full-and part-time employees. Visit ColumbusPublic Health at http://www.publichealth.columbus.gov .
About Streamline Health Solutions, Inc.
Streamline Health is a leading supplier of workflow and documentmanagement tools, applications and services that enable strategic businesspartners and healthcare organizations to improve operational efficienciesthrough
